Bylaw of the Work Organizational and Industrial Psychologists' Association (IOCP)
Name and Registered Office of the Association
Article 1
The name of the Association is the “Work Organizational And Industrial Psychologists’ Association”
abbreviated as IOCP.
The registered office of the Association is in Istanbul.
The Association may open branches in Türkiye and abroad.
Purpose of the Association; Activities to Be Conducted to Achieve Its Purpose; and
Field of Activity
Article 2
The Association has been established to carry out activities in all fields of psychology—including work, organizational and industrial psychology, working life, human resources, social psychology, clinical psychology, developmental psychology, experimental psychology, psychometrics, applied psychology, forensic psychology, educational psychology, health psychology, sport psychology, traffic psychology,
positive psychology and political psychology—through an interdisciplinary approach and innovative solution methods, for the following purposes:
• to implement different solution proposals aimed at improving individuals’ rights; to ensure that psychological science benefits all segments of society; and, through understanding emotional states and mental processes, to support healthy individuals’ participation in working and everyday life;
• to integrate cultural, social, local and ethical values with universal and scientific principles in working and social life; to increase individual and social awareness and public benefit within the framework of psychological science; and to protect, strengthen and improve mental health;
• to carry out rights-based work in working, industrial and social life; to define and make visible the social position of psychologists within relations of production; and to develop theory and action on the basis of this reality;
• to conduct national and international studies in all fields of psychology relevant to work, organizations, working life, industry and social life, and to support activists, civil society organizations, institutions and bodies working on these issues;
• independently or together with other civil society organizations, public- and private-sector bodies, individuals, institutions and organizations, to conduct or commission technical, scientific, psychological and sociological research; to develop proposals and policies for the resolution of identified problems; to participate in national and international projects; to carry out joint work for the development of public policy; and to advocate for the implementation of innovations and proposed solutions;
• to provide training and consultancy services concerning the effects of psychological science on individuals, society, the environment and the world of work, and to conduct activities that raise awareness among the public, academics, local administrations, public- and private-sector organizations and civil society organizations;
• to establish the structures required to apply valid and reliable measurement, assessment and research techniques in work, organizational and industrial psychology, and to develop cooperation with international institutions and organizations;
• to provide institutions with information and support regarding measurement and assessment in the fields of work, organizational and industrial psychology;
• to create a strong infrastructure enabling the Association to assume the role of a professional organization in the fields of work, organizational and industrial psychology, and to provide training and supervision for specialists who will work in these fields; and• to share activities and outputs that contribute to working life and serve the Sustainable Development Goals and national development plans with relevant institutions and organizations.
Activities to Be Conducted by the Association
• Conduct research and development activities in order to enhance and improve the effectiveness of its work.
• Organize national and international educational activities, including courses, seminars, conferences, summits and panels.
• Obtain and analyze all information, documents and publications necessary to achieve its purpose; establish documentation centers, computer software laboratories and research and development centers; publish newspapers, magazines, scientific journals, books and bulletins in line with its purposes; conduct surveys; and prepare reports.
• Work together with political parties, industrial organizations, professional chambers, universities and other civil society organizations in line with the objectives of IOCP, generate national momentum and facilitate the integration of relevant approaches into existing policy frameworks.
• Publish research findings and written works produced by the Association, its members and other natural or legal persons, provided that such works are consistent with the Association’s purposes; pay related copyright fees; organize national or international scientific competitions in fields consistent with its purposes; award prizes and scholarships; and publish periodicals.
• Provide a healthy working environment and procure all necessary technical equipment, fixtures and stationery.
• Conduct fundraising activities subject to obtaining the required permissions, and accept donations from Türkiye and abroad.
• Establish and operate economic, commercial and industrial enterprises and implement projects in order to generate the income required to achieve the purposes set out in these Bylaws.
• Open clubhouses and establish and furnish social and cultural facilities for the use of members and for their leisure activities.
• Organize, for the purposes of the Association, events such as meals, lotteries, concerts, balls, theatre performances, exhibitions, trips and entertainment activities, or enable members to benefit from such activities.
• Purchase, sell, lease and let movable and immovable property required for the Association’s activities, and establish rights in rem over immovable property.
• Where considered necessary to achieve its purpose, establish foundations in Türkiye or abroad, establish a federation or join an existing federation, and, subject to obtaining the required permission, establish facilities that associations are legally permitted to establish.
• Conduct international activities, become a member of associations or organizations abroad, and
cooperate or provide mutual assistance with such organizations.
• Implement projects funded from national or international sources; carry out such projects wholly or partially; or participate in them as a stakeholder.
• Where considered necessary to achieve its purpose, and without prejudice to the legislation governing associations, carry out joint projects with public institutions and organizations on matters falling within their fields of duty.
• Establish a mutual aid fund in order to meet members’ essential needs, such as food and clothing, and their needs for other goods and services and short-term credit.
• Establish platforms with other associations, foundations, trade unions and similar civil society organizations in fields related to the Association’s purposes and not prohibited by law, in order to achieve a common objective.
• Establish platforms based on information and communication technologies, particularly a website; create archives; commission or carry out training seminars, plans and projects for the developmentof cultural, commercial and industrial relations; and organize competitions for their implementation.
• On behalf of the Association as a legal entity, acquire necessary immovable property; lease assets and rights; open and operate clubhouses and other social facilities; obtain credit and incur debt; enter into all necessary legal transactions, including the establishment of mortgages where required; lease property; acquire rights of use; operate facilities; and carry out all other necessary acts and transactions.
• Participate in international events, subject to obtaining the necessary permissions and making the required notifications.
• Open branches abroad; become a member of organizations; establish a foundation where necessary; maintain mutual solidarity and assistance with similar associations consistent with its purpose; become a founding member or member of federations, associations, bodies and organizations established or to be established in Türkiye or abroad for similar purposes; participate in their activities; receive donations and incentives; benefit from funds; and provide assistance.
• Ensure that the Association’s purposes and activities extend beyond its members and consist of work that develops solutions to the needs and problems of local, national or international communities and contributes to social development.
Field of Activity
The Association operates in the social field in Türkiye and abroad.
Right to Membership and Membership Procedures
Article 3
Only natural persons who have legal capacity, adopt the purposes and principles of the Association, agree to work in accordance with them, meet the Association’s membership requirements and satisfy the conditions prescribed by applicable legislation are entitled to become members of the Association.
Foreign natural persons must also have the right to reside in Türkiye. This condition does not apply to honorary membership.
IOCP Membership Requirements
• Holding a master’s or doctoral degree in at least one of the following fields: work psychology, organizational psychology, industrial psychology, social psychology or organizational behavior; or
• Holding a bachelor’s degree in psychology and having at least two years of experience in organizational practice areas covered by work, organizational and industrial psychology.
Withdrawal from Membership
Article 4
Every member has the right to withdraw from the Association by giving written notice. Withdrawal shall be deemed effective when the member’s letter of resignation reaches the Board of Directors. Withdrawal from membership does not extinguish any accrued debt owed by the member to the Association.
Expulsion from Membership
Article 5
The following circumstances constitute grounds for expulsion from membership:
1. Acting contrary to these Bylaws;
2. Continuously avoiding assigned duties;
3. Failing to pay membership dues within six months despite written warnings;
4. Failing to comply with decisions adopted by the bodies of the Association; or
5. Ceasing to satisfy the conditions for membership.
Where any of the above circumstances is established, the member may be expelled by a decision of the Board of Directors. Persons who withdraw from or are expelled from the Association shall be removed from the membership register and may not claim any right in the assets of the Association.
Bodies of the Association
Article 6
1. The General Assembly;
2. The Board of Directors; and
3. The Audit Board.
Composition of the General Assembly; Time of Meetings; and Procedures for Notice and Meetings
Article 7
The General Assembly is the Association’s highest decision-making body and consists of the members registered with the Association. If branches are established and the number of branches is three or fewer, the General Assembly shall consist of members registered at the headquarters and the branches. If the number of branches exceeds three, members registered at the headquarters shall be transferred to
branches and the General Assembly shall consist of delegates elected by the general assemblies of the branches.
The General Assembly shall be convened:
1. Ordinarily, at the time specified in these Bylaws; and
2. Extraordinarily, by the Board of Directors where the Board of Directors or the Audit Board considers it necessary, or upon the written request of one fifth of the members. If the Board of Directors fails to convene the General Assembly, upon the application of a member, a judge of the Civil Court of Peace shall appoint three members to convene it. The ordinary General Assembly shall meet once every three years, during January, on the date, at the time and place determined by the Board of Directors.
Notice Procedure
The Board of Directors shall prepare a list of members entitled to attend the General Assembly. Members entitled to attend shall be called to the meeting at least fifteen days in advance by announcing the date, time, place and agenda in at least one newspaper or on the Association’s website; by written notice; by sending a message to the electronic mail address or contact number provided by the member;
or by using a newspaper announcement or local broadcasting media.
The notice shall also state the date, time and place of the second meeting in the event that the required quorum is not obtained and the first meeting cannot be held. The period between the first and second meetings may not be less than seven days or more than sixty days. If the meeting is postponed for a reason other than failure to obtain quorum, the postponement and the reasons for it shall be announced to the members in accordance with the notice procedure used for the first meeting. The second meeting must be held no later than six months after the date of postponement.
Members shall again be called in accordance with the principles set out above. A General Assembly meeting may not be postponed more than once.
Meeting Procedure
The General Assembly shall meet with the absolute majority of the members entitled to attend; however, in cases involving amendment of the Bylaws or dissolution of the Association, attendance by two thirds of the members is required. If the first meeting is postponed because quorum is not obtained, no quorum shall be required at the second meeting. Nevertheless, the number of members attending the second meeting may not be less than twice the total number of principal members of the Board of Directors and the Audit Board.
The list of members entitled to attend shall be available at the meeting venue. The identity documents issued by official authorities of members entering the venue shall be checked by members of the Board of Directors or persons appointed by it. Members shall enter the venue by signing next to their names on the list prepared by the Board of Directors.
If quorum is obtained, this shall be recorded in minutes and the meeting shall be opened by the Chair of the Board of Directors or by a member of the Board appointed by the Chair. If quorum is not obtained, the Board of Directors shall likewise prepare minutes.
Following the opening, a presiding committee shall be formed by electing a chair, a sufficient number of deputy chairs and recording secretaries.
In votes for the election of the Association’s bodies, voting members must show their identification to the presiding committee and sign next to their names on the attendance list.
The chair of the presiding committee is responsible for the conduct and security of the meeting. Only items included in the agenda may be discussed at the General Assembly. However, any matter whose discussion is requested in writing by one tenth of the members present must be added to the agenda.
Each member has one vote and must cast that vote personally. Honorary members may attend General Assembly meetings but may not vote. Where a legal entity is a member, the chair of its board of directors or a person authorized to represent it shall cast the vote.
Matters discussed and decisions adopted at the meeting shall be recorded in minutes signed jointly by the chair of the presiding committee and the recording secretaries. At the end of the meeting, the minutes and other documents shall be delivered to the Chair of the Board of Directors. The Chair is responsible for safeguarding these documents and delivering them to the newly elected Board of Directors within seven days.
Voting and Decision-Making Procedures of the General Assembly
Article 8
Unless otherwise resolved, voting at the General Assembly shall be open. In open voting, the method specified by the chair of the General Assembly shall be applied.
Where a secret ballot is to be held, papers or ballot slips stamped by the chair of the meeting shall be completed by the members and placed in an empty container. After voting is completed, the ballots shall be openly counted and the result determined.
Decisions of the General Assembly shall be adopted by the absolute majority of the members attending the meeting. Decisions to amend the Bylaws or dissolve the Association require a two-thirds majority of the members attending.
Decisions Adopted Without a Meeting or Notice
Decisions adopted through the written participation of all members without their physically assembling, and decisions adopted by all members assembled without following the notice procedure set out in these
Bylaws, shall be valid. Such decision-making does not replace the ordinary General Assembly meeting.Duties and Powers of the General Assembly
Article 9
1. Electing the bodies of the Association;
2. Amending the Bylaws;
3. Discussing the reports of the Board of Directors and the Audit Board and discharging the Board of Directors;
4. Discussing and approving, either as submitted or with amendments, the budget prepared by the Board of Directors;
5. Supervising the other bodies of the Association and, where necessary, removing them from office for justified reasons;
6. Reviewing and deciding appeals against decisions of the Board of Directors rejecting membership applications or expelling members;
7. Authorizing the Board of Directors to purchase immovable property required by the Association or to sell existing immovable property;
8. Reviewing and approving, either as submitted or with amendments, regulations prepared by the Board of Directors concerning the Association’s activities;
9. Determining the remuneration, allowances, travel expenses and compensation payable to chairs and members of the Board of Directors and Audit Board who are not public officials, and determining daily allowances and travel expenses payable to members assigned to Association duties;
10. Deciding whether the Association shall join or withdraw from a federation;
11. Deciding to establish branches and authorizing the Board of Directors to carry out the related procedures;
12. Deciding whether the Association shall conduct international activities and join or withdraw from associations and organizations abroad;
13. Deciding whether the Association shall establish a foundation;
14. Deciding to dissolve the Association;
15. Reviewing and deciding other proposals submitted by the Board of Directors;
16. As the Association’s highest body, performing duties and exercising powers not assigned to another body; and
17. Performing any other duties assigned to the General Assembly by applicable legislation.
Composition, Duties and Powers of the Board of Directors
Article 10
The Board of Directors shall be elected by the General Assembly and shall consist of five principal and five substitute members.
At its first meeting following the election, the Board of Directors shall adopt a decision allocating duties and shall designate a Chair, Vice Chair, Secretary, Treasurer and Member.
If a vacancy arises among the principal members because of resignation or for any other reason, substitute members must be called to office in the order of the number of votes they received at the
General Assembly.
Duties and Powers of the Board of Directors
1. Represent the Association or authorize one of its members or a third person to represent it;
2. Carry out transactions relating to income and expenditure accounts and prepare and submit the budget for the following period to the General Assembly;
3. Prepare regulations concerning the Association’s activities and submit them to the General Assembly for approval;
4. With the authority granted by the General Assembly, purchase immovable property; sell movable and immovable property belonging to the Association; commission the construction of buildings or facilities; enter into lease agreements; and establish pledges, mortgages or other rights in rem in favor of the Association;
5. With the authority granted by the General Assembly, ensure that procedures for opening branches are carried out;
6. Ensure that the Association’s branches are audited;
7. Establish representative offices where considered necessary;
8. Implement decisions adopted by the General Assembly;
9. At the end of each activity year, prepare the operating account statement or balance sheet and income statement, together with a report explaining the Board’s activities, and submit them to the General Assembly when it convenes;
10. Ensure implementation of the budget;
11. Decide on admission to membership and expulsion from membership;
12. Adopt and implement all decisions within its authority that are necessary to achieve the Association’s purpose; and
13. Perform all other duties and exercise all other powers assigned to it by applicable legislation.
Composition, Duties and Powers of the Audit Board
Article 11
The Audit Board shall be elected by the General Assembly and shall consist of three principal and three substitute members.
If a vacancy arises among the principal members because of resignation or for any other reason, substitute members must be called to office in the order of the number of votes they received at the General Assembly.
Duties and Powers of the Audit Board
At intervals not exceeding one year, the Audit Board shall audit whether the Association operates in accordance with the purpose and fields of activity specified in these Bylaws, and whether its books, accounts and records are maintained in compliance with applicable legislation and these Bylaws, in accordance with the principles and procedures set out herein. The results of the audit shall be submitted in a report to the Board of Directors and, when it convenes, to the General Assembly.
The Audit Board may request that the General Assembly be convened where necessary.
Secretary General
Article 12
The Secretary General shall be appointed under contract by the Board of Directors at the time and in the manner deemed appropriate by the Board.
The Secretary General is responsible for:
• Coordinating the Association’s employees;
• Conducting all necessary administrative and financial affairs of the Association;
• Maintaining all official books required under the Law on Associations;
• Ensuring that the Association’s accounts are complete and maintained in accordance with applicable laws;
• Coordinating all existing and future commissions, committees and subcommittees;
• Coordinating and reporting among commissions, committees and the Board of Directors;
• Maintaining communication between the Board of Directors and the Advisory Board;
• Conducting activities aimed at increasing the Association’s income;
• Coordinating relations with domestic and international public- and private-sector institutions and organizations concerning the Association’s fields of activity; and
• Performing any other duties assigned by the Board of Directors.
The Secretary General shall perform these duties under the direct responsibility of the Board of Directors.
The Secretary General shall be appointed under contract by the Board of Directors at the time and in the manner deemed appropriate and shall be responsible for conducting all activities of the Association.
Advisory Board
Article 13
The Advisory Board is the Association’s highest advisory body. It brings together senior executives representing the activities of IOCP. The members of the Advisory Board shall be appointed by the Board of Directors in such number as the Board considers appropriate and shall serve for two years.
The former Chair of the Board of Directors shall chair the Advisory Board. The current Chair of the Board of Directors and all former chairs of the Association are ex officio members of the Advisory Board. Meetings shall be held at least once every two months. The term of the Chair of the Advisory Board shall run in parallel with the term of the Board of Directors. The Advisory Board shall be convened when necessary by its Chair or by the Chair of the Board of Directors. Agenda items shall be discussed and resolved. Decisions of the Advisory Board are advisory in nature. The outgoing Chair of the Advisory Board shall serve as Honorary Chair during the following term. The Chair of the Advisory Board shall represent it before the Board of Directors. Relevant public or private persons and institutions may be invited to meetings depending on the nature of the agenda.
The principal duties of the Advisory Board are:
• To review the general course and issues of IOCP’s activities and make long-term proposals and recommendations;
• To evaluate strategies prepared to achieve the Association’s purposes in the most appropriate manner and make proposals and recommendations; and
• To monitor developments concerning the Association’s work and recommend measures and priorities that are consistent with its purposes and capable of producing results.
Sources of Income of the Association
Article 14
1. Membership dues: An admission fee of TRY 300 and annual membership dues of TRY 300 shall be collected from members. The admission fee and annual dues may be increased in line with the annual inflation rate. The General Assembly is authorized to increase or reduce these amounts;
2. Branch contributions: Fifty percent (50%) of membership dues collected by branches shall be transferred to the headquarters every three months to cover the Association’s general expenses;
3. Donations and assistance voluntarily provided by natural and legal persons;
4. Income from activities organized by the Association, such as tea gatherings, meals, trips, entertainment events, performances, concerts and conferences;
5. Income derived from the Association’s assets;
6. Income from training and consultancy services;
7. Income from funded national or international projects;
8. Donations and assistance collected in accordance with the legislation governing fundraising;
9. Income earned from commercial activities undertaken to generate the resources required to achieve the Association’s purpose;
10. At least two thirds (2/3) of the income obtained by the Association during the year shall be used in accordance with the Association’s purposes;
11. Income from publishing books, journals and other publications; and
12. Other income.
Bookkeeping Principles and Procedures and Books to Be Maintained
Article 15
Bookkeeping Principles
The Association shall maintain its books on the operating account basis. However, if its annual gross income exceeds the threshold specified in Article 31 of the Regulation on Associations, it shall maintain its books on the balance sheet basis beginning with the following accounting period.
If, after switching to the balance sheet basis, the Association’s income remains below the above threshold for two consecutive accounting periods, it may return to the operating account basis beginning with the following year.
Irrespective of the above threshold, the Board of Directors may decide that the books shall be maintained on the balance sheet basis.
If the Association establishes a commercial enterprise, separate books shall be maintained for that enterprise in accordance with the Tax Procedure Law.
Recording Procedure
The books and records of the Association shall be maintained in accordance with the procedures and principles specified in the Regulation on Associations.
Books to Be Maintained
a) Books to be maintained on the operating account basis and the applicable principles are as follows:
1. Decision Book: Decisions of the Board of Directors shall be entered in chronological and numerical order and signed by the members attending the meeting;
2. Membership Register: Identity information of persons admitted as members and the dates of their admission and withdrawal or removal shall be recorded. Admission fees and annual dues paid by members may also be recorded in this book;
3. Document Register: Incoming and outgoing documents shall be recorded by date and serial number. Originals of incoming documents and copies of outgoing documents shall be filed. Documents received or sent by electronic mail shall be retained in printed form; and
4. Operating Account Book: Income received and expenditures made on behalf of the Association shall be entered clearly and regularly.
b) Books to be maintained on the balance sheet basis and the applicable principles are as follows:
1. The books listed in subparagraphs 1, 2 and 3 of paragraph (a) shall also be maintained where the Association uses the balance sheet basis; and
2. Journal and General Ledger: The procedures for maintaining and recording these books shall comply with the Tax Procedure Law and the General Communiqués on the Accounting System issued under the authority granted by that Law to the Ministry of Treasury and Finance.Certification of Books
The books that the Association is required to maintain, except for the General Ledger, shall be certified by the Provincial Directorate of Civil Society Relations before they are first used. Such books shall continue to be used until all pages have been exhausted and shall not be subject to interim certification.
However, the Journal maintained on the balance sheet basis must be certified again each year during the final month preceding the year in which it will be used.
Preparation of the Income Statement and Balance Sheet
Where records are maintained on the operating account basis, an “Operating Account Statement” in the form set out in Annex 16 to the Regulation on Associations shall be prepared at year-end (31 December). Where records are maintained on the balance sheet basis, a balance sheet and income statement shall be prepared at year-end (31 December) in accordance with the General Communiqués on the Accounting System issued by the Ministry of Treasury and Finance.
Income and Expenditure Transactions of the Association
Article 16
Income and Expenditure Documents
The Association’s income shall be collected against a “Receipt” in the form set out in Annex 17 to the Regulation on Associations. Where income is collected through banks, documents issued by the bank, such as a transaction receipt or account statement, shall substitute for a receipt.
The Association’s expenditures shall be supported by expenditure documents such as invoices, retail sales receipts and self-employment receipts. For payments falling within Article 94 of the Income Tax Law, an expense voucher shall be issued in accordance with the Tax Procedure Law. For payments falling outside that scope, documents such as an “Expense Receipt” in the form set out in Annex 13 to
the Regulation on Associations or a bank receipt shall be used.
Goods and services provided free of charge by the Association to persons, institutions or organizations shall be delivered using an “In-Kind Aid Delivery Document” in the form set out in Annex 14 to the Regulation on Associations. Goods and services provided free of charge to the Association by persons, institutions or organizations shall be accepted using an “In-Kind Donation Receipt” in the form set out in Annex 15.
The documents described in Annexes 13, 14 and 15 shall be printed in the specified form and dimensions, with consecutive series and serial numbers, either as bound sets consisting of fifty self-carbon original sheets and fifty counterfoil sheets, or as forms or continuous forms printed through electronic systems or typewriters. Forms and continuous forms must possess the prescribed characteristics.
Receipts
Receipts to be used for collecting the Association’s income, in the form and dimensions set out in Annex 17 to the Regulation on Associations, shall be printed by a printing house pursuant to a decision of the Board of Directors.
The printing, inspection, receipt from the printing house, registration, handover between former and new treasurers, use by persons authorized to collect income on behalf of the Association, and delivery of collected income shall be handled in accordance with the relevant provisions of the Regulation on Associations.
Certificate of Authorization
Except for principal members of the Board of Directors, any person or persons authorized to collect income on behalf of the Association shall be designated by a decision of the Board of Directors specifying the term of authorization. A “Certificate of Authorization” in the form set out in Annex 19 tothe Regulation on Associations, containing the full identity details, signature and photograph of the authorized person, shall be prepared in two copies by the Association and approved by the Chair of the Board of Directors. Principal members of the Board of Directors may collect income without such a certificate.
The Board of Directors shall determine the term of each certificate, which may not exceed one year.
Expired certificates shall be renewed in accordance with the foregoing paragraph. If a certificate expires, or if the person named in it leaves office, dies, or has their employment or duty terminated, the certificate must be returned to the Board of Directors within one week. The authority to collect income may also be revoked at any time by a decision of the Board of Directors.
Retention Period for Income and Expenditure Documents
Except for books, receipts, expenditure documents and other documents used by the Association shall be retained for five years in accordance with the numerical and chronological order of the books in which they are recorded, without prejudice to longer retention periods prescribed by special laws.
Submission of the Association Declaration
Article 17
Following approval by the Board of Directors, the “Association Declaration” concerning the Association’s activities during the preceding year and the year-end results of its income and expenditure transactions, in the form set out in Annex 21 to the Regulation on Associations, shall be submitted by the Chair of the Association to the competent local administrative authority within the first four months of each calendar year.
Notification Obligations
Article 18
Notifications to be made to the competent local administrative authority are as follows:
Notification of General Assembly Results
Within forty-five days following an ordinary or extraordinary General Assembly meeting, a General Assembly Result Notification in the form set out in Annex 3 to the Regulation on Associations, identifying the principal and substitute members elected to the Board of Directors, Audit Board and other bodies, shall be submitted to the competent local administrative authority.
If the Bylaws are amended at a General Assembly meeting, the meeting minutes, the former and amended wording of the affected provisions, and the final version of the Bylaws—each page signed by the absolute majority of the members of the Board of Directors—shall be submitted to the competent local administrative authority with a covering letter within the same forty-five-day period.
Notification of Immovable Property
Immovable property acquired by the Association shall be notified to the competent local administrative authority within thirty days following registration in the land registry by completing the “Immovable Property Notification” set out in Annex 26 to the Regulation on Associations.
Notification of Assistance Received from Abroad
Where the Association is to receive assistance from abroad, it shall submit the “Notification of Assistance Received from Abroad” set out in Annex 4 to the Regulation on Associations to the competent local administrative authority before receiving such assistance.
Cash assistance must be received through banks, and the notification requirement must be fulfilled before the funds are used.
Notification of Changes
Any change in the Association’s registered address shall be notified by completing the “Notification of Change of Registered Address” set out in Annex 24 to the Regulation on Associations. Changes in the Association’s bodies occurring outside a General Assembly meeting shall be notified by completing the “Notification of Changes in the Bodies of the Association” set out in Annex 25. Such notifications shall be submitted to the competent local administrative authority within forty-five days following the change.
Amendments to these Bylaws shall likewise be notified to the competent local administrative authority, as an attachment to the General Assembly Result Notification, within forty-five days following the General Assembly meeting at which the amendment was adopted.
Internal Audit of the Association
Article 19
Internal audits may be conducted by the General Assembly, the Board of Directors or the Audit Board, and the Association may also commission independent audit organizations. An audit conducted by the General Assembly, the Board of Directors or an independent audit organization does not remove the Audit Board’s responsibility.
The Audit Board shall audit the Association at least once each year. The General Assembly or the Board of Directors may conduct an audit or commission an independent audit organization whenever considered necessary.
Borrowing Procedures of the Association
Article 20
Where required to achieve its purpose and conduct its activities, the Association may borrow pursuant to a decision of the Board of Directors. Borrowing may take the form of purchases of goods and services on credit or cash borrowing. However, the Association may not incur debt in amounts that cannot be covered by its sources of income or that would place it in financial difficulty.
Establishment of Branches
Article 21
The Association may establish branches in locations considered necessary by a decision of the General Assembly. For this purpose, a founding committee of at least three persons authorized by the Board of Directors shall submit the branch establishment notification and required documents specified in the Regulation on Associations to the highest local administrative authority of the place where the branch
will be established.
Duties and Powers of Branches
Article 22
Branches are internal organizational units of the Association that do not possess separate legal personality. They are authorized and responsible for conducting autonomous activities in accordance with the Association’s purposes and service areas and are responsible for the receivables and liabilities arising from their own transactions.
Bodies of Branches and Provisions Applicable to Branches
Article 23
The bodies of a branch are its General Assembly, Board of Directors and Audit Board.The branch General Assembly consists of members registered with the branch. The branch Board of Directors shall consist of five principal and five substitute members, and the branch Audit Board shall consist of three principal and three substitute members, elected by the branch General Assembly.
The duties and powers of these bodies and the other provisions of these Bylaws concerning the Association shall also apply to branches within the framework prescribed by applicable legislation.
Timing of Branch General Assemblies and Representation at the Headquarters
General Assembly
Article 24
Branches must complete their ordinary General Assembly meetings at least two months before the headquarters General Assembly meeting.
The ordinary General Assembly of each branch shall meet once every three years, during November, on the date, at the time and place determined by the branch Board of Directors.
Branches must submit a copy of the General Assembly Result Notification to the competent local administrative authority and to the Association’s headquarters within thirty days following the date of the meeting.
Where the number of branches is three or fewer, all members shall participate directly in the headquarters General Assembly. Where the number of branches exceeds three, each branch shall be represented by delegates elected by its General Assembly: one delegate for every twenty (20) registered members and one additional delegate where the remaining number of members exceeds ten (10). Delegates elected at the most recent branch General Assembly shall attend the headquarters General Assembly. Members of the headquarters Board of Directors and Audit Board may attend the headquarters General Assembly but may not vote unless they have been elected as delegates on behalf of a branch.
A person serving on a branch Board of Directors or Audit Board shall resign from that branch office if elected to the corresponding body at headquarters.
Opening Representative Offices
Article 25
The Association may open representative offices by a decision of the Board of Directors in locations considered necessary for conducting its activities. The address of a representative office shall be notified in writing to the competent local administrative authority by the person or persons appointed as representatives by the Board of Directors. Representative offices shall not be represented in the General Assembly of the Association. Branches may not open representative offices.
Amendment of the Bylaws
Article 26
These Bylaws may be amended by a decision of the General Assembly. In order for an amendment to be considered, two thirds of the members entitled to attend and vote at the General Assembly must be present. If the first meeting is postponed because quorum is not obtained, no quorum shall be required at the second meeting. Nevertheless, the number of members attending may not be less than twice the total number of principal members of the Board of Directors and the Audit Board.
An amendment requires the affirmative vote of two thirds of the members present and entitled to vote. Voting on amendments shall be open.
Dissolution of the Association and Liquidation of Its Assets
Article 27
The General Assembly may decide to dissolve the Association at any time. In order for dissolution to be considered, two thirds of the members entitled to attend and vote at the General Assembly must be present. If the first meeting is postponed because quorum is not obtained, no quorum shall be required at the second meeting. Nevertheless, the number of members attending may not be less than twice the total number of principal members of the Board of Directors and the Audit Board.
A decision to dissolve the Association requires the affirmative vote of two thirds of the members present and entitled to vote. Voting on dissolution shall be open.
Liquidation Procedures
When the General Assembly decides to dissolve the Association, the Association’s money, property and rights shall be liquidated by a liquidation board composed of the members of the last Board of Directors. Liquidation proceedings shall begin on the date on which the General Assembly adopts the dissolution decision or on which an automatic termination becomes final. During the liquidation period, the wording “Work Organizational And Industrial Psychologists’ Association” shall be used in the Association’s name in all transactions.
The liquidation board is authorized and responsible for completing, from beginning to end and in accordance with applicable legislation, the liquidation of the Association’s money, property and rights. It shall first examine the Association’s accounts. During this review, the Association’s books, receipts, expenditure documents, land registry and bank records and other documents shall be identified, and its
assets and liabilities shall be recorded in minutes. During liquidation, creditors of the Association shall be invited to submit their claims and, where necessary, assets shall be converted into cash and creditors paid. Receivables owed to the Association shall be collected. After receivables have been collected and debts paid, all remaining money, property and rights shall be transferred to the place designated by the General Assembly. If no recipient is designated, they shall be transferred to the association in the same province whose purpose is closest to that of the Association and which has the largest number of members on the date of dissolution. All liquidation transactions shall be recorded in liquidation minutes and shall be completed within three months, except for extensions granted by the competent local administrative authorities for justified reasons.
Following completion of the liquidation and transfer of the Association’s money, property and rights, the liquidation board must notify the competent local administrative authority at the location of the Association’s registered office in writing within seven days and attach the liquidation minutes.
The members of the last Board of Directors, acting as the liquidation board, are responsible for retaining the Association’s books and documents. This duty may be assigned to one Board member. The books and documents shall be retained for five years.
Matters Not Provided for in These Bylaws
Article 28
With respect to matters not provided for in these Bylaws, the provisions of the Law on Associations, the Turkish Civil Code, the Regulation on Associations issued under those laws, and other applicable legislation concerning associations shall apply.
CURRENT MEMBERS OF THE BOARD OF DIRECTORS
CHAIR VICE CHAIR SECRETARY TREASURER PRINCIPAL MEMBER
İDİL IŞIK KAĞAN GÜNEY ŞAFAK ÖZ AKTEPE ALEYNA DÖNMEZ İREMNUR KOÇ